PENNSYLVANIA MUSIC EDUCATORS ASSOCIATION
2025 PMEA Annual Conference Registration Policies
1. There are three registration time periods: Early – until February 12; Regular – until April 1; On-Site – April 9-12. Registrations postmarked after April 2 will not be processed but will be taken to the conference site and the on-site fee will be assessed.
2. Refunds of registration fees will be returned until the conference opens if your school district attendance request is denied. A letter must be submitted for a refund before the regular registration deadline of April 1,2025.
3. Following the conference, refunds for illness or emergencies will be given upon submission of written request and supporting documentation (physician’s statement, emergency information, etc.). Refunds are subject to a $15 processing fee. All refunds must be submitted in writing to the PMEA Executive Office by Monday April 28, 2025.
4. Membership must be current at the time of registration. Expiration dates prior to June 30, 2025 are not acceptable; registration will be processed at the non-member rate and you will be invoiced for the difference.
5. If you are not currently a member and wish to join, the membership application can be found on the PMEA website. Please send the completed application along with your conference registration form to PMEA.
6. A check or credit card information must accompany the conference registration form. We cannot accept purchase orders. PMEA accepts all major credit cards. If your check is returned for non-sufficient funds, you expressly authorize your account to be electronically debited or bank drafted for the amount of the check plus applicable fees.
7. Online registration is available for those wishing to pay with a credit card. To do so, log in to the PMEA website using your email address as your username and the password you created. Once logged in, visit the PMEA Conference Information page. You will find the conference registration link on this page. You must be logged in to receive the member registration rate. You will need to email your completed conference registration form to kelly@pmea.net - if calling with a credit card payment.
8. Please call the PMEA Executive Office (610-562-9757 or toll-free 1-888-919-7632) or email kelly@pmea.net if you have any questions concerning conference registration. Office hours are 8 a.m. to 4 p.m., Monday through Friday.
9. The family member registration rate includes one spouse and up to four children under the age of 12. The JHS/HS Student rate is a per person rate. Please use the back of the registration form if you need to add names for badges.
10. The daily fee is for PMEA members who plan to attend only one day of the conference. Do not pay the daily fee if you plan to attend more than one day. The daily fee is available for Thursday, Friday or Saturday (please note there are no exhibit hours on Saturday). Non-members may not register at the daily rate.
11. All-State concert tickets may be purchased with conference registration OR online at ticketor.com/pmea. All concert tickets are non-refundable. Tickets for the 2025 All-State Festival Concerts are $15 each in advance; $20 on the day of the concert. PMEA members have the option to purchase one ticket to each concert (4 tickets total) for $40 at the time of registering for the conference (this option is NOT available online at ticketor.com/pmea). A child ticket option (ages 4-12) is available online at ticketor.com/pmea for $10 each in advance; $15 on the day of the concert. Children sitting on an adult's lap (ages 3 and under) are free. The All-State Contemporary A Cappllea & Jazz Ensemble will perform Friday, April 11 at 6 p.m. at Pocono Mountain East HS. The All-State Orchestra will perform Friday, April 11 at 8 pm in the Kilimanjaro Ballroom at the Kalahari Convention Center. The Saturday schedule is as follows: All-State Chorus – 10 a.m.; All-State Wind Ensemble & Band - 2 p.m. The Saturday concerts will be held at the Kalahari Convention Center (Kilimanjaro Ballroom). Seating for ALL concerts is General Admission. *Please note that the ensembles will perform in the order they’re listed for each concert.
12. Consent to Use of Photographic Images – Registration and attendance at or participation in the 2025 PMEA Annual Conference constitutes an agreement by the registrant to PMEA’s use and distribution of the registrant’s or attendee’s image in photographs that maybe printed or published online.